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Executive Assistant (Finance Focus)

Job Description: Executive Assistant (Finance Focus)

Position: Executive Assistant

Location: Calle Trinidad Grund, 37 1-D 29001 Malaga

14:15 h – 22:15 h (CET)

Full-time | 39 hrs/week

Salary: 24K-30K/yearly (Based in experience)

Position Overview:

We are seeking a highly organized and financially literate Executive Assistant to join our multicultural team and provide strategic administrative support to our executive team. This role goes beyond traditional calendar management, requiring a candidate who can confidently handle financial administration, budget tracking, and expense management while ensuring smooth day-to-day operations.

Key Responsibilities:

Financial Administration

  • Manage expenses, reimbursements, credit card reconciliations, and invoices.
  • Assist with budgets, forecasts, and financial tracking.
  • Prepare financial reports, spreadsheets, and presentations.
  • Coordinate with accounting and vendors regarding payments and financial matters.
  • Maintain confidentiality of financial, payroll, and company information.
  • Executive & Administrative Support
  • Manage executive calendars, meetings, and resolve scheduling conflicts.
  • Coordinate domestic and international travel and itineraries.
  • Draft and organize executive correspondence and reports.
  • Take meeting notes and track follow-up actions.
  • Serve as a key point of contact for internal and external stakeholders.

Qualifications & Requirements:

  • Experience: 7+ years of combined experience in executive assistance, finance administration, accounting, or business operations, with at least 3 years supporting senior or C-level leadership.
  • Financial Acumen: Proven hands-on experience with bookkeeping, expense management, invoice processing, and budget tracking.
  • Technical Skills: Advanced proficiency in Microsoft Office and Google Workspace. Experience with financial software (e.g., Expensify, QuickBooks, SAP) is highly preferred.
  • Attention to Detail: Impeccable accuracy in data entry, scheduling, and financial document preparation.
  • Soft Skills: Strong prioritization capabilities, emotional intelligence, and the ability to work independently in a fast-paced environment.